The IEP Files™ Privacy Policy
Effective Date: February 13, 2026
The IEP Files™ respects your privacy. This Privacy Policy explains how information is collected, used, and protected when you visit this website or purchase services.
By using this website or services, you consent to the practices described below.
1. Information We Collect
We may collect the following information:
Personal Information
Name
Email address
Phone number (if provided)
Mailing address (if required for physical products)
Client-Provided Information
Intake form responses
Uploaded documents voluntarily submitted
Educational records shared for advocacy review
Transaction Information
Payment and billing details (processed securely by third-party payment processors — we do not store full credit card numbers)
Technical Information
IP address
Browser type
Device data
Cookie usage
2. How Information Is Used
Information may be used to:
Deliver services and digital products
Communicate regarding sessions, programs, or purchases
Provide customer support
Improve workflows, tools, and educational resources
Maintain business records for operational, tax, and compliance purposes
We do not sell, rent, or trade personal information.
3. AI & Data Handling
The IEP Files™ uses AI-assisted tools to support drafting, document organization, research, and workflow efficiency.
By using our services, you acknowledge:
AI tools may process client-provided content
AI outputs are reviewed with human oversight
AI is used solely as a support tool, not as a decision-maker
Clients are encouraged to avoid submitting unnecessary sensitive identifiers (e.g., Social Security numbers, full medical records) unless essential for service delivery.
4. Children’s Information
Our services are directed toward parents and guardians.
We may receive educational records or information about minors as provided voluntarily by parents/guardians for advocacy support. This information is used solely for service delivery and is not independently collected from children.
5. Third-Party Platforms
We use trusted third-party platforms for:
Payment processing
Scheduling
Email communication
Website hosting
Document storage
These platforms maintain their own privacy policies and security standards. We are not responsible for the independent practices of third-party services.
6. Data Security
Reasonable administrative and technical safeguards are implemented to protect client information.
However, no system can guarantee absolute security. By using this website, you acknowledge and accept inherent online transmission risks.
7. Data Retention
Information is retained only as long as necessary to:
Deliver services
Maintain required business records
Comply with legal or tax obligations
After that period, data may be securely deleted or archived.
8. Your Rights
You may request to:
Access your personal information
Correct inaccurate information
Request deletion of stored information (subject to legal retention requirements)
Requests must be submitted in writing to:
theiepfiles@gmail.com
9. Updates
This Privacy Policy may be updated at any time. Continued use of the website or services constitutes acceptance of any changes.
10. HIPAA Notice (Non-Covered Entity)
The IEP Files™ is not a covered entity under the Health Insurance Portability and Accountability Act (HIPAA).
While clients may voluntarily provide educational, medical, psychological, or therapy-related documents for advocacy support, The IEP Files™:
Does not operate as a healthcare provider
Does not provide medical treatment or diagnosis
Is not acting as a HIPAA-covered entity or business associate
Information shared is used solely for educational advocacy and consultative purposes.
Clients should avoid submitting unnecessary protected health information (PHI), including Social Security numbers or unrelated medical records, unless directly relevant to service delivery.
11. FERPA & Educational Records
Parents and legal guardians may voluntarily provide educational records under the Family Educational Rights and Privacy Act (FERPA) for advocacy review.
The IEP Files™:
Does not independently access school records
Does not represent school districts
Only reviews records provided directly by the parent/guardian
Responsibility for sharing records with schools, agencies, or attorneys remains with the parent/guardian.
All educational records submitted are treated with care and limited internal access.
12. Maryland Privacy Compliance
In accordance with Maryland consumer protection and data privacy standards:
Personal information is collected only for legitimate business purposes
Information is not sold or monetized
Reasonable safeguards are used to protect stored data
Clients may request access, correction, or deletion of personal data, subject to legal retention obligations
Requests may be submitted in writing to:
theiepfiles@gmail.com
13. Cookies & Website Tracking
This website uses cookies and similar tracking technologies through Squarespace and integrated tools to:
Analyze website traffic
Improve user experience
Track marketing performance
Store basic session preferences
Cookies may collect non-identifiable technical data such as:
IP address
Browser type
Device information
Pages visited
You may disable cookies through your browser settings; however, doing so may affect website functionality.
If a cookie consent banner is enabled, your continued use of the site constitutes acceptance of cookie usage as described.